The following policy is applicable to and binding upon all directors, officers and employees of the Devro Group of Companies.
Unless the context otherwise requires it, wherever a reference to “employee” is made hereafter, this means a reference to a “director, officer or employee” of the Devro Group of Companies.
| 1 |
Use of Funds and Assets, Complete and Accurate Books and Records, Second Country Payments.
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| 1.1 | Sales of the Company’s products and services, and purchases of products and services or supplies, shall be made solely on the basis of quality, price and service, and never on the basis of giving or receiving payments, gifts, entertainment or favours. | ||
| 1.2 | No Company funds or assets shall be used for any unlawful purpose. No employee shall purchase privileges or special benefits through payment of bribes, illegal political contributions or other illicit payments. | ||
| 1.3 | No undisclosed or unrecorded fund or asset shall be established for any purpose. | ||
| 1.4 | No false or artificial entry shall be made in the books and records of the Company for any reason, and no employee shall engage in any arrangement that results in such prohibited act, even if directed to do so by his supervisor. | ||
| 1.5 | No payment shall be approved or made with the knowledge or understanding that any part of such payment shall be used for any purpose other than that described by documents supporting the payment. | ||
| 1.6 | No payments of any kind (whether commissions, promotional expenses, personal expenses, free goods or whatever) shall be made to an unaffiliated distributor or sales agent (or employee or agent thereof) in any country other than that in which the sales were made or in which the distributor or sales agent has a substantial place of business. | ||
| 1.7 | The local Directors of Finance shall have the primary responsibility to devise, establish and maintain an effective system of internal accounting controls and to demonstrate that such controls are periodically appraised and documented. | ||
| 2 | Conflicts of Interest | ||
| 2.1 | Every employee has a duty to avoid business, financial or other direct or indirect interests or relationships which conflict with the interests of the Company or which divide his or her loyalty to the Company. Any activity which even appears to present such a conflict must be avoided or terminated unless, after seeking advice from the next level of management, it is determined that the activity is not harmful to the Company or otherwise improper. | ||
| 2.2 | A conflict or the appearance of a conflict of interest may arise in many ways. For example, depending on the circumstances, the following may constitute a conflict of interest:
Similarly, it is our policy to exercise discretion in offering gifts or hospitality to customers, suppliers or any other parties. The following comments indicate the Company’s guidelines on such matters:
The guidelines above apply equally to gifts or hospitality given by the Company’s employees to others and modest expenditure should be agreed by the local Business Director in advance. |
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| 2.3 | Any employee who has a question about whether a particular situation in which he or she is involved amounts to a conflict of interest or the appearance of one should disclose the pertinent details, in writing, to his or her supervisor. Each supervisor is responsible for discussing the situation with the employee and arriving at a decision after consultation with or notice to the appropriate higher level of management. The Business Director is responsible for advising the Chief Executive, in writing, of all disclosures and decisions made under this Policy. | ||
| 2.4 | To summarise, each employee is obligated to disclose his or her own conflict or an appearance of a conflict of interest. The end result of the process of disclosure, discussion and consultation may well be approval of certain relationships or transactions on the ground that, despite appearances, they are not harmful to the Company. But all conflicts of interest are prohibited, even if they do not harm the Company, unless they have gone through this process. | ||
| 3 | Protecting the Company’s Assets | ||
| 3.1 | The Company has a large variety of assets, many of them of substantial value. They include not only physical things, but also proprietary information which includes intellectual property and confidential data. Protecting all these assets against loss, theft and misuse is vitally important. | ||
| 3.2 | Every employee is responsible not only for protecting the Company’s property entrusted to them, but also for helping to protect the Company’s assets in general. Should you observe any situation that could lead to the loss, misuse or theft of Company assets, you should report such a situation to your Supervisor as soon as possible. | ||
| 4 | Proprietary Information | ||
| 4.1 | Proprietary information is usually confidential. It includes inter alia business, financial, marketing plans associated with the products, engineering and manufacturing know-how and processes, business and product plans with suppliers, personnel and salary information, patent applications, patents and copyright material associated with our products and processes. | ||
| 4.2 | The value of this proprietary information is well known, particularly to competitors and others interested and so it is very important for you to know that you must not use or disclose proprietary information except as authorised by the Executive Committee. | ||
| 4.3 |
Inadvertent Disclosure |
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| 4.4 |
Information Requests |
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| 4.5 |
Non-disclosure Agreement If you retire or leave the Company for some reason, you may not disclose or misuse the Company's confidential information. Furthermore, the Company's ownership of intellectual property that you created while a Company employee continues after you leave the Company. |
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| 4.6 |
Premature Disclosure |
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| 4.7 |
Use of the Company Assets |
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| 5 |
Business contact with competitors |
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| 6 | Compliance with Laws and Regulations | ||
| 6.1 | The Company's business is subject to extensive governmental regulation throughout the world. Consistent with the Company's business philosophy, it is the policy of the Company to comply with the laws of each country in which our companies do business. It is the responsibility of each company's management and employees to be familiar with the laws and regulations which relate to their business responsibilities and to comply with them. | ||
| 6.2 | It is the responsibility of each company's management to ensure compliance with applicable laws. Where there is a conflict of laws in that an act on behalf of the Company may be legal in a local jurisdiction, but illegal under UK law, then the act is forbidden as UK law shall prevail. The act must be legal in both jurisdictions. | ||
| 6.3 | If an employee has any question whether a transaction or course of conduct complies with applicable statutes or regulations, it is the responsibility of that employee to obtain legal advice from the Company Secretary or the Company's legal advisers and act in accordance with that advice. It is the responsibility of each company's management to ensure that employees are aware of their responsibilities in this regard. | ||
| 6.4 | Set out below are several areas of regulated business activity that require particular attention:- | ||
| 6.4.1 |
Anti Trust and Competition Laws If it is appropriate in a particular region, a more detailed procedure covering Anti-Trust and Competition Law should be prepared. This detailed policy should be consistent with the broad spirit of compliance expressed above. A copy of the more detailed policy should be forwarded to Devro plc. |
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| 6.4.2 |
Environmental Laws and Regulations |
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| 6.4.3 |
Workplace Safety Laws and Regulations |
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| 6.4.4 |
Employment Laws |
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| 6.4.5 |
Share Dealing Code ("the Code") The Rules and Appendices have been issued to the following, who shall familiarise themselves with the contents thereof:
If you fall into any of these categories, you must refer to the Code if you, or any "connected persons" (as defined in the Code) wish to deal in the Company's shares. The Code may mean you cannot deal. The prohibitions on dealing (see Rules 1 - 5) come from the insider dealing legislation and the London Stock Exchange's listing rules. You will be committing a crime if you deal contrary to the insider dealing legislation and risk a prison sentence of up to seven years. If the Code does not prevent you from dealing, you must still follow the procedure set out in Rules 6 to 15 and get consent before dealing. You must notify the Company as soon as possible after dealing so it can notify the London Stock Exchange The London Stock Exchange requires all listed companies to adopt and apply a code of dealing like this one as protection for the Company and the individuals concerned. Compliance should mean that dealings do not take place just before the Company announces a major development, for example. Consent for dealing would not be given at such a time although the director or employee concerned may not him or herself have any "inside information". You should, therefore, not come under suspicion of abusing your position and generally should be protected against mis-informed criticism. A useful guide is not to deal if you thnk it would lead to criticism if reported in the press even though the Code may allow it. Please note that the Code will be interpreted strictly and in accordance with its spirit rather than its letter. The Code applies where any director or relevant employee wishes to deal in the shares of the Company. This includes not only buying or selling shares but also buying or selling options over shares and exercising, granting and accepting options over shares. There is an additional restriction on directors of group companies (and their immediate family members) who are not allowed by law to deal in options over the Company's shares. The following also constitute dealings for the purposes of the Code:
The following dealings are NOT subject to the Code:
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| 7 |
Speaking Out |
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| 8 | Responsibilities of Managers and Employees | ||
| 8.1 | All managers shall be responsible for the enforcement of and compliance with this Policy on Business Conduct including necessary distribution to ensure employee knowledge and compliance. The Board has adopted this Policy and will make the Policy, as amended from time to time, applicable to and binding upon all directors, officers and employees of the Group. | ||
| 8.2 | Appropriate managers will periodically be required to certify compliance with this Policy. Any false certification - even if directed by a supervisor - will be dealt with severely. | ||
| 8.3 | All employees are responsible for complying with this Policy. Any employee having information concerning any prohibited act shall promptly report such matter to their supervisor. While this is the preferred reporting procedure, employees should also feel free to report to anyone on the local Management Committee in the first instance, or the Executive Committee. | ||
| 8.4 | All employees are expected to provide full assistance and disclosure to both the internal and external auditors in connection with any review of compliance with this Policy. | ||
| 8.5 | When engaging outside consultants, the latter should be made aware of the contents of this Policy to ensure consistency in our approach to business conduct. | ||
| 9 | Compliance Statement | ||
| 9.1 | Each member of the Executive Committee (EC), regional or local management committee members and department heads are responsible for ensuring that the above noted policy is fully understood and followed by staff reporting to them. | ||
| 9.2 | In order to provide continuing emphasis on the importance of these matters and assurance of compliance with the policy, annual certification of compliance is required from selected directors, officers and employees. | ||
| 9.3 | The completed certificates will be signed off by the Chief Executive and the Finance Director, Devro plc, and scrutinised by Devro Internal Audit. These, in turn, will be forwarded to the Company Secretary, Devro plc, for retention. | ||
| 9.4 | In the case of certificates completed by the Executive Directors, Devro plc, these will be scrutinised by Internal Audit and reviewed by the Chairman of the Audit Committee. | ||